Marketing Events Coordinator

Marketing Events Coordinator | Atos Medical | New Berlin, WI | Hybrid work schedule

Join us and give people a voice!

About Atos Medical 

Atos Medical is a specialized medical device company and the clear market and technology leader for voice and pulmonary rehabilitation for cancer patients who have lost their voice box. We design, manufacture, and sell our entire core portfolio directly to leading institutions, health care professionals and patients. We believe everyone should have the right to speak, also after their cancer. That’s why we are committed to giving a voice to people who breathe through a stoma, with design solutions and technologies built on decades of experience and a deep understanding of our users.

The Marketing Event Coordinator will oversee daily operations, coordinating and supporting the execution of multiple simultaneous events across the United States. This individual will collaborate with various internal departments and external vendors to ensure seamless event execution. Additionally, they will play a key role in engaging and inspiring laryngectomy and tracheostomy patients and clinicians nationwide.

Main job responsibilities: 

• Coordinate virtual/live events for patients, caregivers and medical professionals.
• Assist with site selection, contract review, and negotiation.
• Coordinate catering services, venue and communication equipment requirements.
• Plan meetings /events, e.g. requests to send out invitations/materials, follow up on registration and attendance. Coordinate event content, handle client queries and troubleshoot before and on the day of the event.
• Develop and document local event material and details including topics, timelines, venues, suppliers, vendors, shipping, staffing and budgets.
• Negotiate and adhere to event budgets.
• Ensure legal, insurance, health and safety compliance.
• Evaluate and document post event assessments, including event metrics related to attendee satisfaction, registration and attendance etc.
• Propose ideas to improve the overall execution of events based on learnings.
• Coordinate with clinical, sales and marketing teams to publicize and promote events.
• Provide back up support as an administrative superuser for event software.
• Assist in standardizing processes and training new employees entering the department/company.
• Complete expense reporting and ensure compliance with HCP reporting guidelines. 

Basic Qualifications:

• HS Diploma or GED
• 2+ years of experience coordinating events and/or meetings, inside sales, project management OR equivalent combination of education and training.

Preferred Qualifications:

• Bachelor’s degree in Marketing, Communications, Business or related field
• 3+ years of experience coordinating a high volume of simultaneous events across the nation. Events experience in DME, Healthcare, Life Science or related field preferred.

Competencies:

• Excellent verbal, written, and interpersonal communication skills, with strong active listening.
• Organized, detail-oriented, and able to manage and prioritize multiple tasks effectively.
• Strong time management and negotiation skills for securing venues and resources.
• Customer-focused with the ability to work well under pressure, anticipating and meeting client needs.
• High proficiency with MS Office, SAP/CRM, and event tools (Aventri, WordPress); marketing tools (Adobe InDesign, Photoshop) preferred.
• Strong problem-solving and troubleshooting abilities, with a continuous improvement mindset.
• Self-starter who works well independently and within a team.
• Empathetic, proactive, and target-driven.
• Leadership skills to assist and support team members.
• Experience with expense and HCP reporting.

We offer:

You will be part of an ambitious work environment in which teams work together to continuously grow and develop the business. You will have great opportunities to learn and develop, and you will be offered a competitive salary package and benefits.

Atos Medical is a global leader with Swedish headquarters and more than 20 subsidiaries worldwide. We are committed to living our values: we listen – we inspire – we focus – we engage every day. We connect with stakeholders, involving them in our activities and striving to support and empower our users and each other every day. No matter whom we interact with – users, colleagues, health care professionals, business partners – respect and integrity are at the core of everything we do.

Additional benefits:

• Flexible work schedules with summer hours
• Market-aligned pay
• 401k dollar-for-dollar matching up to 6% with immediate vesting
• Comprehensive benefit plan offers
• Flexible Spending Account (FSA)
• Health Savings Account (HSA) with employer contributions
• Life Insurance, Short-term and Long-term Disability
• Paid Paternity Leave
• Employee Assistance Program
• Wellness Resources
• Training and Development
• Tuition Reimbursement

Atos Medical, Inc. is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. Equal Opportunity Employer Veterans/Disabled. To request reasonable accommodation to participate in the job application, please contact 800-217-0025.

Founded in 1986, Atos Medical is the global leader in laryngectomy care as well as a leading developer and manufacturer of tracheostomy products. We are passionate about making life easier for people living with a neck stoma, and we achieve this by providing personalized care and innovative solutions through our brands Provox®, Provox Life™ and Tracoe.

We know that great customer experience involves more than first-rate product development, which is why clinical research and education of both professionals and patients are integral parts of our business. 

Our roots are Swedish but today we are a global organization made up of about 1400 dedicated employees and our products are distributed to more than 90 countries. As we continue to grow, we remain committed to our purpose of improving the lives of people living with a neck stoma.

Since 2021, Atos Medical is the Voice and Respiratory Care division of Coloplast A/S

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