Office Manager

Office Manager  

Join a growing company with a strong purpose. At Atos Medical, a Coloplast Group company, you will contribute to a business built on innovative solutions for people living with a neck stoma. Everything we do revolves around our end-users and how we empower them. This is our company-wide commitment. As a global leader within our field, we are uniquely positioned to turn insights into meaningful solutions. We actively engage with our end-users to understand their needs — and translate those insights into better outcomes.

We are now looking to hire an experienced Office Manager to join our Business Support team at our head office in Hyllie, Malmö.

About the role

You will be responsible for facility and office services at Atos HQ and play a key role in creating smooth and welcoming workplace experience. You will be supporting the daily operations of the office and help ensure that both employees and visitors feel welcomed and supported from day one.

Your responsibilities include:

• Welcoming visitors, answering and redirecting phone calls, and supporting the company e-mail inbox
• Coordinating meeting services, including coffee and lunch arrangements
• Ordering office breakfasts, snacks, beverages, and stationery
• Handling incoming and outgoing mail, deliveries, and courier shipments
• Acting as the main contact for the landlord and facility management
• Acting as the local contact for fire safety and burglar alarm systems
• Managing various administrative tasks, including legalization administration
• Managing office related vendors and placing orders as needed
• Planning and coordinating office events and activities
• Ensuring office policies and procedures are followed
• Identifying opportunities to improve office processes and ways of working
• Being an active part of the local work environment team

The Office Manager is a part of the Business Support team, reports to the Head of Business Support and is based at our office in Hyllie, Malmö, five days per week.

About you

You have 2-5 years’ experience of working in an Office Manager or similar administrative role and enjoy being the person who creates structure, solves practical challenges, and helps others succeed in their day-to-day work.

You are hands-on, service-minded and willing to pitch in where needed – no task is too small. In addition, you are well structured, and comfortable managing multiple priorities in a dynamic setting. You are collaborative and work well with a wide range of stakeholders in an international environment.

We follow a "hire for potential, train for skills" approach and will support your development. At the same time, we believe the following experiences and skills are needed to succeed in the role:

• Strong organizational and time management skills, with great attention to detail
• A proactive and self-motivated approach, with the ability to plan, prioritize, and follow through
• Strong sense of ownership, with the ability to take initiative, think ahead, and find solutions independently
• Strong communication and interpersonal skills
• Good problem-solving skills and a practical, solution-oriented mindset
• Proficiency in Microsoft Office
• Strong proficiency in English, both spoken and written

What We Offer

You will join a collaborative and friendly workplace where your work makes a real impact. We offer secure employment conditions through a collective agreement, flexible working hours, and benefits that support your wellbeing and everyday life. These include an Epassi lunch benefit, a wellness allowance, and breakfast at the office several times a week. 

How to Apply

If this role feels like your next step, we would love to hear from you. Please note that we only accept CVs (no cover letter). Instead, feel free to include a short summary at the top of your CV highlighting your experience and motivation relevant to this position. We review applications on an ongoing basis, so we encourage you to apply as soon as possible. Response times may be a bit longer during the summer holiday period—thank you for your patience.

If you have questions about the role, you are welcome to contact hiring manager Joakim Krantz at joakim.krantz@atosmedical.com. 

Want to learn more about life at Atos? Visit our testimonial pages to explore our people and our culture – Life at Atos - Atos Medical

We aim to manage this recruitment without the support of external agencies.

Founded in 1986, Atos Medical is the global leader in laryngectomy care as well as a leading developer and manufacturer of tracheostomy products. We are passionate about making life easier for people living with a neck stoma, and we achieve this by providing personalized care and innovative solutions through our brands Provox®, Provox Life™ and Tracoe.

We know that great customer experience involves more than first-rate product development, which is why clinical research and education of both professionals and patients are integral parts of our business. 

Our roots are Swedish but today we are a global organization made up of about 1400 dedicated employees and our products are distributed to more than 90 countries. As we continue to grow, we remain committed to our purpose of improving the lives of people living with a neck stoma.

Since 2021, Atos Medical is the Voice and Respiratory Care division of Coloplast A/S

61842 
#LI-AT