Payroll & HR Administrator

Coloplast has an exciting opportunity for a Payroll & HR Administrator to join our People & Culture team reporting to the HR Business Partner.

The Payroll & HR Administrator will be providing support and coordination for a variety of HR processes and programmes. In this Human Resource (“HR”) service delivery role, the professional will be responsible for various HR systems, HR related support tasks, payroll and driving process improvement and efficiencies.

Major Areas of Accountability (not limited to)

Payroll

• Prepare input data and payroll file within agreed timeframes for submission to provider
• Ensure monthly earnings, deductions and company contributions are accurate and reconciled to supporting documents
• Maintain monthly payroll input data soft copies on access-controlled payroll server
• Upload salary payment file to SharePoint for approval
• Issue payslips to employees monthly
• Respond to employee inquiries, provide required information using available resources, follow up calls where necessary. Ensure smooth communication with employees and timely resolution to their queries
• Prepare all payroll related compliance submissions on behalf of the employees and the employer
• Full ownership of the complete payroll function

Compliance

• Plan, organise and coordinate requirements for BBBEE certificate renewal with appointed service provider to ensure that BBBEE certificate is renewed before expiration date
• Custodian and advocate of the HR Policies by driving awareness around correct processes
• As a member of the Employment Equity Committee ensure Employment Equity compliance
• Compliance and advocacy of POPIA and PAIA as a custodian of sensitive personal information 
• Ensure all statutory deadlines are met including but not limited to Employment Equity report, Skills Development (WSP/ATR) and Workman’s Compensation submissions
• Advocate for the best practise for all HR related processes

Administration

• Co-ordination and actioning of all administrative functions related to the recruitment and termination process for employees
• Ensure that employees are updated on all HR initiatives and projects via the intranet, email and/or any other relevant platform
• Responsible for maintenance of personal files and records in hard and soft copy
• Accurately process transactions and maintain the company’s HR Software to ensure effective management of employee data.
• Responsible for the running HR data audits and/or any routine HR related ad hoc reports
• Prepare monthly staff headcount report and maintain
• Any other adhoc requirements from HRBP

Essential Qualifications

• Bachelor’s Degree in HR or Related field preferred
• Human Resources experience preferred
• Previous Payroll Processing and Compliance knowledge
• Proficient in Microsoft Office applications including Outlook, Word, Excel and PowerPoint.
• Demonstrate effective time management skills, administrative capabilities and effective written and oral communication capabilities
• Working knowledge of common human resources and payroll practices

This role will be advertised until Monday the 21 July 2025.

Pursuing an ambitious growth agenda, Coloplast develops and markets products and services that make life easier for people with intimate healthcare needs. Employing about 16.000 people and with products available in more than 143 countries, we are one of the world´s leading medical device companies. We are constantly growing our business and always looking for new ways to move forward – we explore, learn and look for new ways of doing things.

Coloplast is committed to being an inclusive organization, where people bring their differences to work each day, fulfil their potential and have a strong sense of belonging because – and not despite – of their differences. We therefore encourage all qualified candidates to apply regardless of gender, age, race, nationality, ethnicity, sexual orientation, religious belief or physical ability.

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