Documentation Specialist

Coloplast develops products and services that make life easier for people with very personal and private medical conditions. If you have the right profile and the right amount of curiosity and ambition you can be a part of this exciting challenge. Curiosity works here!  
 

• About the job

• As a Documentation Specialist, you will be responsible for maintaining and updating existing documentation to ensure accuracy, compliance and usability. This position supports the Technical Writer by performing routine edits, coordinating annual documentation reviews, and assisting with quality control activities. You will work collaboratively under the guidance of senior team members to ensure documentation remains current and aligned with organizational standards.

• Key Responsibilities: 

• Perform routine updates and edits to existing policies, procedures, desk level procedures, and job aids based on approved change requests.
• Coordinate and track annual review cycles for existing documentation, ensuring timely completion and accuracy.
• Review and copyedit documentation for grammar, formatting consistency, and adherence to style guidelines.
• Update version control records and maintain documentation repository organization.
• Support documentation distribution processes and track acknowledgement completeness.
• Collaborate with subject matter experts to validate routine updates and clarify content requirements.
• Maintain documentation templates and ensure consistency across documentation types.
• Identify and escalate documentation gaps or issues requiring senior-level attention.
• Support continuous improvement initiatives related to documentation processes.
• Assure all processes, SOPs, and tools are in compliance with our HIPAA privacy standards, all state and local laws, our Accrediting agency, OSHA, Medicare/Medicaid, Third-Party and private payor guidelines.

• Comfort Medical employees are required to conduct business to the highest ethical and professional standards; comply with applicable laws and regulations, the Advamed Code of Ethics on Interactions with Healthcare Professionals, and company policies.

• Other job duties as assigned

• Requirements:

• University degree in English, Communication, Technical Writing or related field, or equivalent combination of education and relevant professional experience
• 2-3 years of experience in documentation, technical writing, or related role
• Exceptional English language proficiency (written and verbal) at professional/business level, ability to write, edit, and communicate complex information clearly and accurately
• Strong written communication skills with exceptional attention to detail
• Proficiency in Microsoft Office Suite (Word, Excel, SharePoint)
• Ability to follow established style guides and formatting standards
• Strong organizational skills with ability to manage multiple assignments and meet deadlines
• Ability to work collaboratively with cross-functional teams across multiple time zones
• Demonstrates initiative and ability to work both independently and under supervision

• We offer:  

• Challenging tasks and growth opportunities 
• International work environment with Scandinavian culture  
• Fantastic work atmosphere full of respect and partnership  
• Opportunity to use and develop foreign languages in daily work 
• Private medical care & Life insurance 
• Birthday day off 
• Christmas Party & Christmas Box
• Marriage Celebration days 
• Asociación Solidarista 

•  
• Recruitment details : 
• Please apply online with your CV in English
• We will review all applications continuously and invite selected candidates further to the recruitment process. We will close the offer down once we find the best match for the role. 
  
  Thank you!

Pursuing an ambitious growth agenda, Coloplast develops and markets products and services that make life easier for people with intimate healthcare needs. Employing about 16.000 people and with products available in more than 143 countries, we are one of the world´s leading medical device companies. We are constantly growing our business and always looking for new ways to move forward – we explore, learn and look for new ways of doing things.

Coloplast is committed to being an inclusive organization, where people bring their differences to work each day, fulfil their potential and have a strong sense of belonging because – and not despite – of their differences. We therefore encourage all qualified candidates to apply regardless of gender, age, race, nationality, ethnicity, sexual orientation, religious belief or physical ability.

Visit us on Coloplast.com.

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