People Operations and Payroll Coordinator

Location:

Minneapolis, MN, US

Job Family: Human Resources

Country/Region: United States

Do you like solving puzzles and learning new things? Are processes exciting to you? Are you an analytical thinker who loves details and accuracy? Have we got an opportunity for you!

As a People Operations and Payroll Coordinator, you will be a key partner to our People and Culture team, our employees, and our leaders. You will be an integral part in providing outstanding service to our internal teams and helping us to achieve our business goals. We are looking for someone who can thrive in ambiguity, adapt quickly to a changing environment, bring innovative ideas and solutions, and be a strong team player.

Major Areas of Accountability

· Provide Outstanding Support: Provide customer service and support to People and Culture partners, leaders, and internal employees with timely responses to questions and assistance in resolving complex issues.

· Payroll Compliance & Accuracy: Ensure payroll adheres to local labor laws, tax regulations, and company policies while maintaining strict internal controls. Ensure Company data integrity standards are followed by accurately processing employee changes (such as new hires, terminations, benefit deductions, etc.).

· Provide Backup Support of Payroll Processing: Provide backup support to accurately process scheduled bi-weekly full-cycle payrolls for salaried and hourly employees across multiple countries, including bonuses, commissions, and occasional off-cycle payroll runs.

· Audit & Reconciliation: Conduct detailed audits of payroll data, validate reports, and reconcile payroll before and after transmission. Conduct monthly audits for data integrity and tie out (including compensation, change data, fleet/benefit deduction, accruals and balances, etc.)

· Payroll Documentation: Maintain comprehensive payroll records and team member information in a confidential manner, ensuring compliance with audit and reporting requirements.

· Monthly, Quarterly and Annual Reporting: Partner closely with our Finance team and other key partners to provide needed reporting for cyclical tasks and tax filings while maintaining data security.

· Analytical & Detail-Oriented: Strong numerical and analytical skills with a keen eye for accuracy in all payroll data processes.

· Communication & Problem-Solving: Excellent written and verbal communication skills, with the ability to address employee concerns and collaborate effectively with various teams and stakeholders.

· Confidentiality & Integrity: Ability to handle sensitive and confidential information with discretion and professionalism.

· Team Player Mentality: Strong work ethic with a proactive, solution-driven approach to challenges. A desire or willingness to expand knowledge to new areas/geographies.

· Work in a hybrid setting (1-2 days onsite per week or as needed) with a collaborative team atmosphere.

· Provide back-up support to the rest of the People Operations Team and other partners as needed.

· Other duties as assigned.

Essential Qualifications

· A High School diploma is required.

· 3+ years of experience in payroll processing and with payroll and HRIS systems (ADP and/or SuccessFactors is a plus).

· Self-starter with a positive attitude and the ability to produce accurate results with strong attention to detail and a willingness to grow with the role.

· Ability to exercise sound judgment and sensitivity in working with and maintaining confidential information.

· Strong analytical skills with the ability to maintain accuracy and focus in a high-volume, deadline-driven environment.

· Proficient in Microsoft Excel including pivot tables, v-lookups and data validation.

· Proficient in Microsoft Outlook tools for organizing and calendaring.

· Excellent verbal and written communication skills with the ability to interact effectively with employees at all levels.

· Solutions oriented and organized with an ability to manage multiple projects and deadlines simultaneously.

· Demonstrates strong initiative and problem-solving skills.

· Demonstrates ability to be a team player and work on a cross-functional diverse team.

· Maintains a positive attitude in a fast-paced environment.

· Ability to prioritize, manage workload and take direction.

Preferred Qualifications

· Bachelor’s degree in accounting, finance, human resources or related field.

· Payroll certifications.

· Proficient with Adobe.

· Experience with ADP and/or SuccessFactors.

At Coloplast, we believe in recognizing and rewarding the contributions of our employees. Our total rewards package is designed to support your well-being, foster your professional growth, and ensure a healthy work-life balance. Here is some of what you can expect:

Health and Wellness: Comprehensive medical, dental, and vision insurance plans to keep you and your family healthy. Plus, access to company sponsored wellness programs and mental health resources, paid leave of absence for qualifying events and generous paid parental leave for both birthing and non-birthing parents.
Financial Security: A competitive 401(k) plan with company match that vest immediately, financial planning services to help you secure your future, and corporate discount programs for goods and services.
Work-Life Balance: Generous paid time off, flexible work hours, and flexible work arrangement options to help you balance your personal and professional life may be available.
Professional Development: Opportunities for continuous learning and career advancement through training programs, mentorship, and tuition reimbursement.
Recognition and Rewards: Recognition programs to celebrate achievements and contributions, including peer recognition, bonuses, awards, and special events.
Community and Culture: A supportive work environment where everyone feels valued, and has a sense of belonging. Participate in team-building activities, volunteer opportunities, and company-sponsored events. Sustainability strategy that outlines our ambitions for how to run our company in a more sustainable way.
Competitive Compensation: The compensation range for this position is $30-45 per hour. Actual compensation is influenced by a variety of factors including but not limited to skills, experience, qualifications, and geographic location. Hired candidates may be eligible to receive additional compensation in the form of bonuses and/or incentives.

Pursuing an ambitious growth agenda, Coloplast develops and markets products and services that make life easier for people with intimate healthcare needs. Employing about 16,000 people and with products available in more than 143 countries, we are one of the world´s leading medical device companies. We are constantly growing our business and always looking for new ways to move forward – we explore, learn and look for new ways of doing things.

Visit us on Coloplast.com.

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Coloplast employees are required to conduct business to the highest ethical and professional standards; comply with applicable laws and regulations, the Advamed Code of Ethics on Interactions with Healthcare Professionals, and company policies.

Coloplast is committed to a policy of Equal Employment Opportunity (EEO) which means we employ and promote individuals based on their merits, regardless of race, color, religion, sex, national origin, age, disability, veteran status, pregnancy, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status, status with regards to public assistance or any other protected classification.

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