Travel & Contracts Coordinator

Coloplast develops products and services that make life easier for people with very personal and private medical conditions. In Szczecin we are Business Centre that is responsible for global financial operations, orders administration, HR and IT support, marketing & data analysis activities, and many others. If you have the right profile and the right amount of curiosity and ambition you can be a part of this exciting challenge. Curiosity works here!

About the department

The Medical Affairs team is located in Coloplast HQ in Denmark. It includes 14 people of different nationalities whose main function is to engage with Healthcare Professionals (HCPs) in the medical community.

The team is responsible for 9 global key opinion leader advisory boards and hosts both physical and digital meetings. These meetings are crucial for both innovation of new products, as well as understanding the patient pathways and learning about developments within our field.

About the role

The Travel & Contracts Coordinator role is situated in CPBC, however, you would be collaborating with colleagues from the team in HQ, as well as engaging with HCPs on our advisory boards. You would have the chance to work in the medical affairs area.

The role includes assisting in planning and organizing international advisory board meetings, as well as managing HCP contracts, travel, accommodation and honorarium. This has to be done in a compliant manner and should always follow the legislation.

Contract details

Currently, we are able to offer a temporary contract for the period of 20 months with the possibility to be prolonged.

Your responsibilities

• Planning and organising Global Advisory Board meetings by booking venue, travel, accomodation etc. for the HCPs
• Managing contracts of the HCPs including preparation, filing and renewal
• Managing expenses, tax and transparency reporting
• Collaborating with compliance and legal teams

Requirements

• University degree in Tourism, Administration, Marketing, Economics or equivalent
• Experience with organizing events as well as travel arranging
• Experience in cooperating with both external and internal stakeholders
• Excellent organizational skills, independence and responsibility in the implementation of entrusted tasks
• Strong business understanding
• Advanced MS Office knowledge – in particular Word, Excel and PowerPoint
• Strong analytical skills and data understanding
• Excellent English skills, both written and spoken
• Customer-service approach
• Availability for business trips (approximately 10 days a year)

We offer

•    No probation period – long-term contract from the start
•    Onsite or Hybrid work

•    Flexible working hours, Mon-Fri
•    International work environment with Scandinavian culture
•    Opportunity to use and develop foreign languages in daily work
•    Fantastic work atmosphere full of respect and partnership
•    Internal trainings

•    Great company events

•    Sports card

•    Private medical care

•    Restaurant card
•    Holiday bonus and occasional cards

 
That's not all! We have even more for you, if working onsite:

•    Modern workplace
•    No dress code zone
•    Delicious coffee and fresh fruits
•    Transportation co-funding 

Pursuing an ambitious growth agenda, Coloplast develops and markets products and services that make life easier for people with intimate healthcare needs. Employing about 16.000 people and with products available in more than 143 countries, we are one of the world´s leading medical device companies. We are constantly growing our business and always looking for new ways to move forward – we explore, learn and look for new ways of doing things.

Coloplast is committed to being an inclusive organization, where people bring their differences to work each day, fulfil their potential and have a strong sense of belonging because – and not despite – of their differences. We therefore encourage all qualified candidates to apply regardless of gender, age, race, nationality, ethnicity, sexual orientation, religious belief or physical ability.

Visit us on Coloplast.com.

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