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Contracts Administrator


Szczecin, PL

Job Family:  Consumer
Country/Region:  Poland


Coloplast develops products and services that make life easier for people with very personal and private medical conditions. In Coloplast Business Centre we are responsible for global financial operations, orders administration, HR, IT, Legal support, marketing & data analysis activities, and many others. If you have the right profile and the right amount of curiosity and ambition you can be a part of this exciting challenge. Curiosity works here!
About the department
Our B2B Sales Support teams are responsible for close contact with significant B2B Healthcare Customers such as hospitals, private clinics, medical institutions, pharmacies, distributors, and sales representatives. We stay close to the Customers because as the department we are mainly responsible for processing their orders and entering their data into our systems.


About the job

The Contracts Department is a dynamic team with a high level of interaction with multiple departments within Coloplast.  This is an opportunity to make an impact by establishing best practices and processes within the Contracts team.  The Contracts Administrator is responsible for handling requests for new customer contracts and making changes to existing contracts within Coloplast and external customer’s systems.  This position will develop and maintain standardized reports and customer templates.  High attention to detail and strong stakeholder management skills are critical in this role as we drive Coloplast’s continuous growth in the US.


Your responsibilities

•    Processing Letters of Commitment (LOC’s) in a timely fashion to ensure customers associated with Group Purchasing Organizations (GPO’s) receive the correct pricing
•    Developing and managing customer relationships by demonstrating strong customer service and communication email throughout the Coloplast Contract process.  
•    Demonstrating both written and verbal customer knowledge and expertise while providing timely and accurate information and notification
•    Being responsible for a high level of data administration into the Contracts Access Database; as well as contractual documentation and record retention
•    Ensuring ongoing communication to related departments 
•    Preparing files in Excel and ensuring timely payment of specific discounts or administration/transaction fees to customers
•    Approving access to GPO pricing based on analysis of sales potential, past purchase history etc.



•    English skills – very good level (min. B2) is a must-have
•    Experience in an administration, back office or similar role will be very helpful here!
•    Basic knowledge of MS Excel, PowerPoint, Word and Outlook
•    Basic knowledge of any computer software (any database system like CRM or ERP)
•    Excellent communication and interpersonal skills
•    Ability to work 9:00-17:00; Monday – Friday

We Offer
•    No probation period – long-term contract from the start

•    Hybrid work possibilities (some office and home work is possible)
•    Gaining experience in an international organization
•    Opportunity to use and develop foreign languages in daily work
•    Fantastic work atmosphere full of respect and partnership
•    Internal trainings
That's not all! We have even more for you!

•    Modern workplace
•    No dress code zone
•    Great company events
•    Delicious coffee and fresh fruits
•    Private medical care
•    Sports card
•    Transportation co-funding
•    Restaurant card
•    Holiday bonus and occasional cards


We will take candidates into the recruitment process continuously so do not hesitate to apply on-line via our job portal. We will close the position down once we have found the right candidate.

Please apply by sending your application in English.

If you are curious like we are, and want to know more about our company go to  
Pursuing an ambitious growth agenda, Coloplast develops and markets products and services that make life easier for people with intimate healthcare needs. Employing about 14.000 people and with products available in more than 143 countries, we are one of the world´s leading medical device companies. We are constantly growing our business and always looking for new ways to move forward – we explore, learn and look for new ways of doing things.

Coloplast is committed to being an inclusive organization, where people bring their differences to work each day, fulfil their potential and have a strong sense of belonging because – and not despite – of their differences. We therefore encourage all qualified candidates to apply regardless of gender, age, race, nationality, ethnicity, sexual orientation, religious belief or physical ability.

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