​Contracts Coordinator

Coloplast develops products and services that make life easier for people with very personal and private medical conditions. In Coloplast Business Centre we are responsible for global financial operations, orders administration, HR, IT, Legal support, marketing & data analysis activities, and many others. If you have the right profile and the right amount of curiosity and ambition you can be a part of this exciting challenge. Curiosity works here!

About the department

Contracts Coordinator is a part of our B2B Sales Support department in CPBC, Szczecin, but also is a part of Contracts team located in USA, Minneapolis. Our B2B Sales Support teams are responsible for close contact with significant B2B Healthcare Customers such as hospitals, private clinics, medical institutions, pharmacies, distributors, and sales representatives. We stay close to the Customers because as the department we are mainly responsible for processing their orders, requests and other data and entering them into our systems. 

About the job

The Contracts Coordinator is responsible for handling requests for new customer contracts and processing changes to existing contracts within Coloplast and external customer systems, ensuring accuracy, compliance, and timely execution.

A core responsibility of the role is the processing of Letters of Commitment (LOCs), supporting commercial agreements by preparing, reviewing, and coordinating LOC documentation that formally captures agreed terms, conditions, and obligations prior to final contract execution. The role requires close cooperation with internal stakeholders to ensure commercial alignment, data accuracy, and adherence to established processes.

The position also focuses on developing and maintaining standardized reports and customer templates, as well as contributing to the establishment of best practices and continuous process improvements within the Contracts team.

Your responsibilities

•    Receiving and processing Customers’ requests regarding their sales contracts (new contracts creation or changes to existing contracts) 

•    Verifying upcoming requests according to procedures, checking if requests meet our procedures

•    Communicating the status of requests to Sales Representatives and distribution partners

•    Uploading data into our database system, quality check, tracking the contracts reporting 

•    Responsible for a high level of data administration into the Contracts Access Database

•    Daily communication to external business partners, incl. distributors and Group Purchasing Organizations (GPO)

•    Approving access to GPO pricing based on analysis of sales potential, past purchase history etc.

•    Ensuring appropriate approval documentation and system implementation of contract extensions

•    Completing standardized reporting requests of active and expiring contracts and sharing it with internal partners

•    Collaborating with the Contracts Analysts (US Team) on the development, implementation, and maintenance of new and existing customer contracts

Requirements 

•    English skills – very good level (min. B2) is a must-have

•    Basic knowledge of Excel and Word as some reporting is involved

•    Proficient in data administration, documentation, and record retention

•    Experience in working with any software/data system like ERP or CRM – will be an asset

•    High energy level, ability to work independently and ability to multi-task 

•    High attention to details

•    Able to work with digital documentation, different systems, data, internal and external customers and stakeholders

We offer

•    Employment contract with 3-month probationary period

•    Hybrid or onsite work from our office in Szczecin 

•    Flexible working hours (7-9), Mon-Fri

•    International work environment with Scandinavian culture

•    Opportunity to use and develop foreign languages in daily work

•    Fantastic work atmosphere full of respect and partnership

•    Internal trainings

•    Great company events

•    Sports card

•    Private medical care

•    Restaurant card

•    Holiday bonus and occasional cards

That's not all! We have even more for you, if working onsite:

•    Modern workplace

•    No dress code zone

•    Delicious coffee and fresh fruits

•    Transportation co-funding

Recruitment details

Please apply online with your CV in English.

We will review all applications continuously and invite selected candidates further to the recruitment process. We will close the offer down once we find the best match to the role.

Pursuing an ambitious growth agenda, Coloplast develops and markets products and services that make life easier for people with intimate healthcare needs. Employing about 16.000 people and with products available in more than 143 countries, we are one of the world´s leading medical device companies. We are constantly growing our business and always looking for new ways to move forward – we explore, learn and look for new ways of doing things.

Coloplast is committed to being an inclusive organization, where people bring their differences to work each day, fulfil their potential and have a strong sense of belonging because – and not despite – of their differences. We therefore encourage all qualified candidates to apply regardless of gender, age, race, nationality, ethnicity, sexual orientation, religious belief or physical ability.

Visit us on Coloplast.com.

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