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The Inventory Controller is responsible for assuring the warehouse processes, assuring systems E1 ERP- WMS , CIMBI and MES data reliability, supervision of Warehouse time slot system, contact with Buyers, tracking warehouse documentation, preparing reports, making Inventory adjustments in E1, checking the accuracy of the goods receipt, preparation and management of inventory , corrections in the system , compliance with company policy, Quality and EHS procedures. Obliged to perform his work at the highest possible level and perform all other tasks that can be instructed by his immediate superior, or managing director, if not contrary to the effective law/company regulations.
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Scope & Impact
- Operational footprint: Inbound receiving, put‑away, bulk and pick storage, production supermarkets/Kanban, picking, tugger trains/VNA operations, outbound shipping, and site spare‑parts warehouse.
- People leadership: Helps and Leads wh assistances, wh recycling, receiving, dispatch, picking operators; overall team includes multi‑shift warehouse associates; maintaining the wh stock processes
- Financial accountability: Assuring the correct management of Nom Bom materials, MHE resources, and stock´s accuracy,
- Systems ownership: System daily implementation and usage for warehousing in Oracle E1 (Advanced Warehousing); drives master‑data discipline and audit readiness.
- Network interfaces: Liasing to Planning, Production, Quality, Engineering/Maintenance, Procurement, Transportation/3PLs, and other Coloplast sites for stock transfers
Major Areas of Accountability:
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1) Leadership & Roadmap
- Implement the warehousing initiatives aligned to site ramp‑up and Site targets
- Assure Inventory control and stock processes compliance.
- Support and development of Wh team, conduct PDPs, prepare training plans and related documentation and perform work at the highest level.
- Organize and improve warehouse layout and suggest automation/digital and lean initiatives to optimize flow, safety, and capacity.
2) Operations Management (Service, Cost, Quality, Delivery)
- Support operations across receiving, put‑away, replenishment to production, order picking/packing, shipping, and spare‑parts warehouse.
- Take measures to achieve target KPIs: Dock‑to‑Stock time, Production replenishment OTIF, Inventory Accuracy, Cycle Count Compliance, Damage/Scrap, and Order Lead Time.
- Prepare visual performance boards and manage problem‑solving routines; escalate and resolve constraints impacting production.
3) Compliance, Quality & Traceability
- Ensure full adherence to Coloplast QMS and applicable medical‑device requirements (e.g., ISO 13485 principles for traceability and lot control), including FIFO, quarantine/hold processes, and controlled storage.
- Act as process implementer for warehousing SOPs/WIs; maintain validated processes where required; ensure audit readiness and effective CAPA management.
- Support warehousing activities compliance; drive root‑cause analysis and systemic corrective actions.
4) People Leadership & Culture
- Help build and maintain a high‑performing, safety‑first culture; recruit, onboard, and develop the operational team across shifts.
- Assure standard work, and continuous improvement.
5) Safety & EHS Leadership
- Ensure compliance with EHS policies, legal requirements, and incident investigation standards.
- Drive proactive safety initiatives (traffic plans, pedestrian segregation, rack inspections, battery‑charging safety, ergonomic improvements) and maintain all wh equipment’s in perfect conditions
6) Inventory Integrity & Master Data
- Achieve and sustain >99% inventory accuracy through robust cycle counting, reconciliation, and systemic error‑proofing.
- Ensure master‑data and transactional discipline in E1 (locations, item/lot attributes, units of measure, status codes) and effective interfaces with Planning and Quality.
7) Financial & Vendor Management
- Help assure the budget for the warehouse OPEX (labor, MHE, consumables, packaging) and productivity pipeline; help achieve and deliver year‑on‑year cost improvements.
- Suggest yearly CAPEX for Storage, racking, MHE, and digital solutions, helping manage business cases, procurement, commissioning, and benefits realization.
8) Projects & Start‑Up
- Suggest and help build greenfield start‑up activities: staff training, SOP library, E1 Advanced Warehouse process design and testing, warehouse readiness, operational trials, and ramp to steady state.
9) Risk Management & Business Continuity
- Ensure safety risks control and contingency plans for the warehouse (e.g., system outage, MHE unavailability).
Essential Qualifications:
- High School Diploma and revelant trainning in Logistics, Supply Chain Management
- 5+ years of experience in warehouse operations, and stock control activities
- Proficient with ERP systems – Oracle or SAP is a plus.
- Demonstrated colaboration skills in a multi‑shift team in a high‑volume environment; proven start‑up/greenfield experience strongly preferred.
- Willingness to travel during startup up to 20% during organization and process setup, 10% annually afterwards.
- Proficiency in Microsoft Office, especially Excel.
- English proficiency at C1 or C2.
- Portuguese language is a must.
- Experience in medical devices company is a plus
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