Personal Assistant (Part Time)

As a Personal Assistant you are sponsible for providing administrative support to the Vice President (VP) Benelux:  planning, respond with appropriate urgency to situations and events that require immediate response, maintain confidentiality of information, and possess exceptional organization and communication skills. Represents Coloplast internally and externally and frequently interacts with executive and senior leadership levels within Coloplast.   

Responsabilities

• Proactively information flow management designed to maximize the Vice President’s productivity and ensure all requests receive attention with the proper level of urgency
• Takes minutes from Business meetings
• Organises internal and external meetings
• Acts as point of contact for Corporate Communications and is responsible for local implementation of global communication
• Provides complex calendar management – strategically prioritizes and manages VP’s schedule and calendar
• Prioritizes and manages travel scheduling and itineraries, both domestic and international
• Prepares high-level presentations and/or reports using MS Powerpoint, MS Word and MS Excel
• Monitors and completes expense reports and routes appropriately
• Composes letters, memos and other written correspondance as requested
   

Profile

• Demonstrates a strong initiative, autonomy, and problem-solving skills
• Exercises sound judgment and sensitivity in maintaining confidential materials with discretion
• Demonstrates excellent interpersonal skills to deal with people at all levels, in person and over the phone, both within and outside the company
• Strong attention to detail
• Demonstrated ability to be a team player and work on cross-functional, diverse teams
• Maintains a positive attitude in a fast-paced, high-pressure environment

• Ability to prioritize and effectively manage workload

• Hands on mentality / Flexible

• Typically 5+ years of executive support experience
• High School diploma or equivalent required, Associate or Bachelor Degree preferred
• Advanced computer skills in Excel, Word and Power Point
• Fluent in Dutch, French and English written and oral skills
   

What we offer

• A challenging, varied job in a professional, internationally strongly positioned organisation, with a culture where respect for others, passion for what you do, and being close to the other to understand what is needed are paramount.
• A manager who challenges you on the Coloplast leadership promise. This means you will be coached on: working together, doing your best, thinking big, growing, learning from mistakes, taking ownership and being inclusive.
• A diverse team of colleagues who together want to grow into an even greater success and give the best support to our end users.
• Space and initiatives for personal development;
• An attracting salary package in line with the market
• 20h/week

Want to apply?

Register via the system and upload your cover letter and CV.
 

More information about the application procedure? Contact Katleen Van Oostveldt, HR Manager Coloplast Belgium at bekvo@coloplast.com
 

Pursuing an ambitious growth agenda, Coloplast develops and markets products and services that make life easier for people with intimate healthcare needs. Employing about 16.000 people and with products available in more than 143 countries, we are one of the world´s leading medical device companies. We are constantly growing our business and always looking for new ways to move forward – we explore, learn and look for new ways of doing things.

Coloplast is committed to being an inclusive organization, where people bring their differences to work each day, fulfil their potential and have a strong sense of belonging because – and not despite – of their differences. We therefore encourage all qualified candidates to apply regardless of gender, age, race, nationality, ethnicity, sexual orientation, religious belief or physical ability.

Visit us on Coloplast.com.

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